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Don't see your question in the FAQs below? Send us an email with your question to office@hgs.org

  • Question: Who will be recruiting at the expo?
    The Platinum, Gold, and Silver corporate sponsors listed on our home page will be present and recruiting during the expo exhibition. The Bronze corporate sponsors will not attend the expo exhibition and will conduct their recruiting internally. Please continue to check the website and LinkedIn posts to see the most up-to-date list of companies.
  • Question: When will I be notified if I've been selected for an interview?
    Each company creates their own interview schedule and will contact students directly. Some companies select their interview candidates prior to the expo. Some companies make their selections during the expo after meeting students face-to-face. The Student Expo does not guarantee interviews.
  • Question: Will all recruiters be there both days?
    Most recruiters plan to be in attendance for the full 2 days of the Student Expo. However, they may arrive late or leave early. Recruiters are not obligated to be in attendance for both days of the event. They are also not obligated to be in attendance for the entirety of Day 1.
  • Question: How much does it cost to register?
    Exhibition Tickets will cost $30 before August 1, and $40 after - Your ticket will admit you one of the three Day 1 exhibition sessions, the Day 1 open exhibition session, the half day open exhibition on Day 2, the private Student Expo LinkedIn Group, any interviews you are invited to, and the happy hour on Day 1. Resume and Video Only Tickets will cost $15 - Your ticket will admit you to the private Student Expo LinkedIn Group, any interviews you are invited to, and the happy hour on Day 1. Day 1 Luncheon $10 - Your ticket will admit you to the luncheon on Day 1. You must be registered for the Exhibition in order to register for the luncheon.
  • Question: How do I register?
    Navigate to the 'Registration' tab: 1. Upload your research presentation abstract (optional) 2. Upload your resume (required) 3. Select your ticket 4. Fill out the demographics form 5. Complete your purchase
  • Question: What is included in the purchase of the Exhibition ticket?
    Access to submitting your resume and abstract, submitting your introduction and research presentation videos, attending the exhibition, and attending the happy hour and any interview you are invited to attend.
  • Question: What is included in the purchase of the Resume & Video Only ticket?
    Access to submitting your resume and abstract, submitting your introduction and research presentation videos, and attending the happy hour and any interview you are invited to attend. The Resume & Video Only ticket does not provide access to the exhibition hall. There is no virtual exhibition.
  • Question: I purchased an Exhibition ticket. Do I need to buy a Resume & Video Only ticket to submit my resume or videos?
    No, you will have access to submit your resume and videos with the Exhibition ticket.
  • Question: Is lunch or dinner included in the purchase of the exhibition ticket?
    No. Luncheon tickets will be sold separately. Dinner is not a part of the event.
  • Question: I graduated recently, can I still register as a student for the HGS Student Expo?
    Yes, this year we are accepting current students and those who graduated in 2022, 2023, or 2024.
  • Question: The tickets are sold-out. Do you have a waitlist?
    We do not have a waitlist. However, we are accepting walk-in registrations.
  • Question: Are walk-in registrations accepted?
    Yes. Walk-in registrations will be accepted for the afternoon exhibition sessions on September 9, 2024. Arrive at least 30 minutes early to allow time for the registration process. Walk-in registration will include access to the exhibition, happy hour, and any interviews you are invited to. We recommend to dress professionally and bring many hard copies of your resume.
  • Question: What is included with walk-in registration?
    Walk-in registration will include access to the exhibition, happy hour, and any interviews you are invited to. Because resumes have already been delivered to recruiters, we recommend bringing plenty of hard copies of your resume.
  • Question: My major is not related to any geoscience. Can I still register?
    Tickets are reserved for students and recent grads of any geoscience major only.
  • Question: Am I required to submit my resume to attend the Student Expo?
    Yes. Your resume will be provided to the recruiters prior to the expo.
  • Question: Am I required to submit my abstract?
    No. You are only required to submit your abstract if you plan to submit a video for your research presentation. Your abstract will be provided to the recruiters prior to the expo.
  • Question: I didn't submit my abstract when I registered. Can I still submit my abstract?
    Yes. When you are ready, go back to https://www.studentexpo.org/registration, select your abstract, fill out Step 2 with the same information you registered with, and click on the "Purchase Ticket" button. At that point you will arrive on the Upcoming Events page and you can close your browser. You do not need to RSVP again or purchase another ticket. All submissions must be made by August 23rd, 2024.
  • Question: I’ve made changes to my resume/abstract, can I submit my new one to replace my old one?
    Yes, you can submit new documents until August 23rd, 2024.
  • Question: How do I submit an updated document?
    When you are ready, go back to the registration page, select your new document(s), fill out Step 2 with the same information you registered with, and click on the "Purchase Ticket" button. At that point you will arrive on the Upcoming Events page and you can close your browser. You do not need to RSVP again or purchase another ticket.
  • Question: How many resumes or abstracts can I submit?
    You can submit as many as you need to by August 23rd, 2024. However, only 1 resume and 1 abstract per student will be delivered to recruiters. If you submitted multiple resumes or abstracts, only the most recent of each will be delivered to recruiters.
  • Question: I submitted multiple resumes and abstracts. Which one will be distributed to recruiters?
    If you submitted multiple resumes or abstracts, only the most recent file of each will be delivered to recruiters.
  • Question: Am I required to submit an Introduction video?
    No, however, we highly recommend you do. This is an opportunity to introduce yourself to recruiters prior to the expo. It’s also an opportunity to win a cash award.
  • Question: Am I required to submit a Research Presentation video?
    No, however, we highly recommend you do. This is an opportunity to introduce your hard work to recruiters prior to the expo. It’s also an opportunity to win a cash award.
  • Question: When is the registration deadline?
    Tickets are limited and available on a first-come, first-serve basis. They will be available until August 23rd, 2024 or until they sell out, whichever comes first.
  • Question: I would like to cancel my registration. Can I get a refund?
    Yes, email us at office@hgs.org to cancel your registration. Refunds are available until August 23rd, 2024.
  • Question: When is the deadline to submit my resume/abstract?
    All documents must be submitted by August 23rd, 2024.
  • Question: When is the deadline to submit my video(s)?
    All videos must be submitted by August 23rd, 2024.
  • Question: Where and when will the exhibition take place?
    The exhibition will take place at Norris Conference Center in Houston CityCentre from Monday, September 9th to Tuesday, September 10th, 2024.
  • Question: Where and when will the interviews take place?
    Interviews will take place at Norris Conference Center in Houston CityCentre from Monday, September 9th to Tuesday, September 10th, 2024. Some companies may offer virtual interviews, which will take place on their preferred platform and may take place before, during, or after the expo.
  • Question: I heard there will be multiple exhibition sessions. Can you explain that in more detail?
    In order to control for crowding, Day 1 Exhibition will be split into 3 separate two-hour sessions. During registration, students will choose from the available options (8am-10am, 10:15am-12:15pm, or 1:45pm-3:45pm). There will also be an open session for anyone to attend from 4pm-5pm. Day 2 Exhibition will continue for all students to attend at their convenience. Please review the schedule on the 'Event Details' tab for more info.
  • Question: How much time will I have to spend with recruiters?
    Each session will last for 2 hours. You also have the option to attend the open sessions from 4pm-5pm on Day 1 and 8am-11am on Day 2.
  • Question: When should I arrive for my exhibition session?
    Plan to arrive 30 minutes early, so that you can be checked-in and directed to the proper area. Houston-area traffic can be very congested in the mornings and afternoons, please plan accordingly.
  • Question: Will there be a poster session?
    Yes, the poster session will take place as pre-recorded research presentations on the Student Expo’s private LinkedIn group page.
  • Question: How do I join the LinkedIn group to submit my videos?
    Navigate to https://www.linkedin.com/groups/12461340/ or search 'Houston Geological Society Student Expo Group'. Click the button that asks for permission to join the group.
  • Question: What is the deadline to post videos?
    August 23rd, 2024.
  • Question: When will results of the Poster and Introduction videos be announced?
    Day 1, during the luncheon.
  • Question: Can I delete my video if I need to?
    Yes. You may delete your video at any time.
  • Question: Do I have to upload a poster and a video?
    No. You may upload one or the other.
  • Question: How long can my videos be? Is there a grace period allotted?
    Introduction Videos have a 2-minute time limit, while Poster presentations have a 5-minute time limit. More tips can be found in the ‘Description’ of the group on LinkedIn.
  • Question: What platform can I use to create my video for submission?
    Common platforms include Youtube, Zoom, and Microsoft Teams, but any may be used.
  • Question: Can I add stickers to my video?
    Yes, with restrictions. You may include a sticker with your name and/or university. The goal is that your video appears as professional as possible.
  • Question: Can I present my poster as PowerPoint slides?
    Yes.
  • Question: How many slides can I use to present my research?
    5, however a sixth slide may be used for references. More tips can be found in the ‘Description’ of the LinkedIn group.
  • Question: Do I have to mention what field that I’m applying for?
    No. This expo is targeted towards geoscience students.
  • Question: Where and how do I upload my videos?
    You post it to the LinkedIn group. An instructional video has been added in the LinkedIn group page to assist you on how to upload it to the group page. More tips can be found in the ‘Description’ of the group.
  • Question: Will posters be shared outside of this group? My data has proprietary restrictions.
    There is no guarantee that any information published on a public platform will remain secure. We recommend that all presentations adhere to, copyright laws (with appropriate referencing) and any data privacy agreements that you may have executed. If there are data that you cannot show, i.e. seismic data, you may be able to show a sketch/illustration that would give viewers an idea of your interpretations and results.
  • Question: Does my work need to be published to submit a poster presentation?
    No.
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