Don't see your question in the FAQs below? Send us an email with your question to office@hgs.org

Question: Where and when will the exhibition take place?

The exhibition will take place at Norris Conference Center in Houston CityCentre from Monday, September 15th to Tuesday, September 16th, 2024. Please check the Event Details tab for specific times.
Question: I heard there will be multiple exhibition sessions. Can you explain that in more detail?

In order to control for crowding, Day 1 Exhibition will be split into 3 separate two-hour sessions and students have the opportunity to attend 1 of them. During registration, students will choose from the available options (9:15am-11:15am, 12:45am-2:45pm, or 3:00pm-5:00pm). Day 2 Exhibition (8:00am-12:00pm) is an open exhibition and students may attend at their convenience. For all times and events, please check the Event Details tab for more information.
Question: How much time will I have to spend with recruiters?

Each exhibition session on Day 1 will last for 2 hours. You also have the option to attend the open sessions from on Day 2 from 8:00am-12:00pm.
Question: When should I arrive for my exhibition session?

Plan to arrive 30 minutes before the scheduled start time to allow yourself plenty of time to find parking and check-in at the front desk. Houston traffic can be heavy throughout the day so please plan accordingly.
Question: Who will be recruiting at the expo?

The Platinum, Gold, Silver, and Bronze Recruiters listed on our home page will be present and recruiting during the expo exhibition. Please continue to check the website and LinkedIn posts to see the most up-to-date list of companies.
Question: Will all recruiters be there both days?

Most recruiters plan to be in attendance for the full 2 days of the Student Expo. However, they may arrive late or leave early. Recruiters are not obligated to be in attendance for both days of the event. They are also not obligated to be in attendance for the entirety of Day 1.
Question: When will I be notified if I've been selected for an interview?

Each company creates their own interview schedule and will contact students directly. Some companies select their interview candidates prior to the expo. Some companies make their selections during the expo after meeting students face-to-face. The Student Expo does not guarantee interviews. During the week prior to the Student Expo, the two day event, and the week after, we strongly recommend that Students keep their phone nearby.
Question: Where and when will the interviews take place?

Interviews will take place during both days of the Student Expo at the Norris Conference Center and Mays Business School. If contacted for an interview, the company representative will provide instructions on where to meet. The Student Expo organizing committee located at the check-in desk can help direct students to the correct meet up location. Note that some companies may offer virtual interviews which will take place on their preferred platform and may take place before, during, or after the Student Expo.
Question: I registered for a "Resume Only" virtual ticket and I've been invited to interview in person at the expo. Can I attend in person?

Yes, you will be permitted into the interview space. However, you will not be permitted into the exhibition space, unless you upgrade to an Exhibit ticket. Please contact the Student Expo Committee to upgrade ticket.
Question: I've been invited to interview at an earlier time than my Exhibit ticket. What do I do?

Congratulations on your interview! Students are permitted in the interview spaces and common areas (exhibition hall excluded) outside of their scheduled exhibition session. Plan to arrive earlier than the scheduled interview time so that you can check-in and we can direct you to the interview space.
Question: I've been invited to interview at the same time as my Exhibit ticket. What do I do?

Congratulations on your interview! If you would like to switch to another Exhibit Group, email us at info@studentexpo.org and we will do our best to accommodate you into another session. If we cannot accommodate you into another session, then please join us during the Open Exhibition in Day 2 from 8:00am-12:00pm. Note: If this happens less than 48 hours prior to the start of the event, the Student Expo Organizing Committee may not be able to respond to your request in time. In that event, please visit the check-in desk early on Day 1 and the committee will do their best to switch you into another session.
Question: I've been invited to interview at a later time than my Exhibit ticket. What do I do?

Congratulations on your interview! Students are permitted in the interview spaces and common areas (exhibition hall excluded) outside of their scheduled exhibition session.
Question: How much does it cost to register?

Exhibition Tickets will cost $30 before August 1st, $40 until August 23rd, and $45 for late registration - Your ticket will admit you to one of the three Day 1 exhibition sessions, the Day 1 open exhibition session, the half day open exhibition on Day 2, the private Student Expo LinkedIn Group, any interviews you are invited to, and the happy hour on Day 1. Resume and Video Only Tickets will cost $15 - Your ticket will admit you to the private Student Expo LinkedIn Group, any interviews you are invited to, and the happy hour on Day 1. Day 1 Luncheon $10 - Your ticket will admit you to the luncheon on Day 1. You must be registered for the Exhibition in order to register for the luncheon.
Question: How do I register?

Navigate to the 'Registration' tab: 1. Upload your research presentation abstract (optional) 2. Upload your resume (required) 3. Select your ticket 4. Fill out the demographics form 5. Complete your purchase
Question: What is included in the purchase of the Exhibition ticket?

Access to submitting your resume and abstract, submitting your introduction and research presentation videos, attending the exhibition, and attending the happy hour and any interview you are invited to attend.
Question: What is included in the purchase of the Resume & Video Only ticket?

Access to submitting your resume and abstract, submitting your introduction and research presentation videos, and attending the icebreaker, happy hour, and any interview you are invited to attend. The Resume & Video Only ticket does not provide access to the exhibition hall. There are no virtual events.
Question: I purchased an Exhibition ticket. Do I need to buy a Resume & Video Only ticket to submit my resume or videos?

No, you will have access to submit your resume and videos with the Exhibition ticket.
Question: Is lunch or dinner included in the purchase of the exhibition ticket?

No. Luncheon tickets will be sold separately. Dinner is not a part of the event.
Question: I graduated recently, can I still register as a student for the HGS Student Expo?

Yes, this year we are accepting current students and those who graduated in 2022, 2023, or 2024.
Question: The tickets are sold-out. Do you have a waitlist?

We do not have a waitlist. However, we are accepting walk-in registrations.
Question: Are walk-in registrations accepted?

Yes. Walk-in registrations will be accepted for the afternoon exhibition sessions on September 9 and the open exhibition on September 10. Arrive at least 30 minutes early to allow time for the registration process. Walk-in registration will include access to the exhibition, happy hour, and any interviews you are invited to. We recommend to dress professionally and bring many hard copies of your resume because resumes have already been distributed to recruiters.
Question: What is included with walk-in registration?

Walk-in registration will include access to the exhibition, happy hour, and any interviews you are invited to. Because resumes have already been delivered to recruiters, we recommend bringing plenty of hard copies of your resume.
Question: My major is not related to any geoscience. Can I still register?

Tickets are reserved for students and recent grads of any geoscience major only.
Question: Am I required to submit my resume to attend the Student Expo?

Yes. Your resume will be provided to the recruiters prior to the event.
Question: Am I required to submit my abstract?

No. You are only required to submit your abstract if you plan to present a poster. Only the first 50 students who submit an abstract that satisfies the submission guidelines will be granted the opportunity to present a poster, however, all abstracts will be provided to the recruiters prior to the Student Expo along with the student's resume.
Question: I’ve made changes to my resume/abstract, can I submit my new one to replace my old one?

Yes, you can submit new documents until August 29, 2025 at 11:59pm. Instructions coming soon!
Question: How many resumes or abstracts can I submit?

You can submit as many as you need to by August 29, 2025 at 11:59pm. However, only 1 resume and 1 abstract per student will be delivered to recruiters. If you submitted multiple resumes or abstracts, only the most recent of each will be delivered to recruiters.
Question: I submitted multiple resume/abstracts. Which one will be delivered to recruiters?

Only the most recently submitted version.
Question: Do I need to bring a hardcopy resume to the event? Are there printing services onsite?

Students should plan to bring 10-20 copies of their resume to the event. The Norris Conference Center does not offer printing services, so we recommend printing out your resume prior to arriving at the event.
Question: How will I know if my my abstract was accepted for a poster presentation?

The student poster session is limited to 50 students on a first come first served basis. If accepted for a poster presentation, the student will be notified via email.
Question: When / Where does the poster session take place?

The poster session takes place from 8:00-9:00am on Day 1 in the Norris Conference Center.
Question: When should I set up and take down my poster?

Student may put up their poster the day before the event (Sunday Sept 14th, 2025) from 2:00pm-6:00pm the morning of Day 1 prior to the poster session from 7:00-8:00am (Monday Sept 15, 2025). All posters must be taken down prior to 8:00am on Day 2 (Tuesday Sept 16, 2025).
Question: How does the judging and awards work?

Judging of posters will occur on Day 1 from 8:00-9:00am. Students are strongly encouraged to be at their poster during the entire hour as judges may disclose themselves. Awards will be presented during the luncheon on Day 1 from 11:30am-12:30pm in the Norris Conference Center. If selected, award winners will be provided free lunch, a photo op with the Chevron team, and the award check. Note: Award winners will be notified prior to conclusion of the poster session.
Question: Can I print my poster at the Norris Conference Center?

There are no poster printing services onsite. We recommend printing beforehand and traveling with the printed poster or printing at a local logistics center once arriving in Houston.
Question: When is the registration deadline?

The official registration deadline is August 29th, 2025 at 11:59pm or until they sell out as tickets are sold on a first-come, first-serve basis. We recommend reserving your spot early.
Question: I would like to cancel my registration. Can I get a refund?

Yes, email us at info@studentexpo.org to cancel your registration. Refunds are available until August 29th, 2025.
Question: When is the deadline to submit my resume/abstract?

All documents must be submitted by August 29, 2025 at 11:59pm.
I registered for a "Resume Only" ticket and I'd like to upgrade to an Exhibit ticket. How do I do that?

Complete the walk-in registration process, including purchasing the exhibition ticket. Then email us at info@studentexpo.org so that we can cancel and refund your "Resume Only" ticket.
I registered for an Exhibit ticket and I'd like to change to a "Resume Only" ticket. How do I do that?

If it is before August 29th at 11:59pm, return to the Registration page and go through the ENTIRE registration process again, including buying the appropriate ticket. Then email us at info@studentexpo.org so that we can cancel and refund your original ticket. If it is after August 23rd, do not register again. There is no need to inform us because there are no refunds after August 23rd.
I registered for an Exhibit ticket and need to switch to another Exhibit ticket. How do I do that?

If you would like to switch from one Exhibit Group to another Exhibit Group, email us at info@studentexpo.org and we will do our best to accommodate you into another session. If we cannot accommodate you into another session, then please join us during the Open Exhibition on Day 2 from 8:00am-12:00pm.
Can I transfer my ticket to another student?

"Resume Only" tickets cannot be transferred. To transfer an Exhibit ticket, simply email your ticket to the other student. Students with a transferred ticket cannot submit a resume, abstract, or video. However, they can attend the exhibition, interviews, and happy hour. We encourage students with a transferred ticket to bring plenty of printed copies of their resume.