Don't see your question in the FAQs below? Send us an email with your question to office@hgs.org

Frequently asked questions

About the recruiters

Question: Who will be recruiting at the expo?


The corporate sponsor listed on our home page will be present and recruiting during the expo. Please continue to check the website and LinkedIn posts to see the most up-to-date list of companies.




Question: When will I be notified if I've been selected for an interview?


Each company creates their own interview schedule and will contact students directly. Some companies select their interview candidates prior to the expo. Some companies make thieir selections during the expo after meeting students face-to-face. The Student Expo does not guarantee interviews.





Registration

Question: How do I register?


Navigate to the 'Registration' tab: 1. Upload your research presentation abstract (optional) 2. Upload your resume (required) 3. Select your ticket. 4. Fill out the demographics form 5. Complete your purchase




Question: What is included in the purchase of the In-Person ticket?


Access to submitting your resume/abstract, submitting your elevator and research presentation videos, attending the in-person exhibition, attending the in-person happy hour, and attending all the virtual events. The virtual events include a day of virtual seminars and two virtual networking sessions.




Question: What is included in the purchase of the Virtual ticket?


Access to submitting your resume (required) and abstract (optional), submitting your elevator pitch (optional) and research presentation (optional) videos, attending the in-person happy hour, and attending all the virtual events. The virtual events include a day of virtual seminars and two virtual networking sessions.




Question: I purchased an In-Person ticket. Do I need to buy a Virtual ticket to attend the virtual events?


No, the virtual events are included with the In-Person ticket.




Question: Is lunch or dinner included in the purchase of the In-Person ticket?


No. However, water will be provided.




Question: I graduated in 2020, can I still register as a student for the HGS Student Expo?


Yes, this year we are accepting current students and those who graduated in 2020 or 2021.




Question: The In-Person tickets are sold-out. Do you have a waitlist?


No. However, we will announce if more availability opens up. In the case that you purchase a virtual ticket but want an In-Person ticket, we will refund the virtual ticket after you purchase the second ticket and send an email to office@hgs.org




Question: Are walk-in registrations accepted?


No. You must be registered by August 22, 2021.




Question: My major is not related to any geoscience. Can I still register?


Tickets are reserved for students and recent grads of any geoscience major only.




Question: How much does it cost to register?


In-person tickets will cost $30 - In-person tickets also include access to the virtual day 2. Virtual tickets will cost $10





Document Submissions

Question: Am I required to submit my resume to attend the Student Expo?


Yes. Your resume will be provided to the recruiters prior to the expo.




Question: Am I required to submit my abstract?


You are only required to submit your abstract if you plan to submit a video for your research presentation. Your abstract will be provided to the recruiters prior to the expo.




Question: I’ve made changes to my resume/abstract, can I submit my new one to replace my old one?


No, we are no longer accepting new documents.




Question: Am I required to submit an Elevator Speech video?


No, however, we highly recommend you do. This is an opportunity to introduce yourself to recruiters prior to the expo. It’s also an opportunity to win a cash award.




Question: Am I required to submit a Research Presentation video?


No, however, we highly recommend you do. This is an opportunity to introduce your hard work to recruiters prior to the expo. It’s also an opportunity to win a cash award.





Deadlines

Question: When is the registration deadline?


The In-Person tickets are limited and available on a first-come, first-serve basis. They will be available until August 23nd or until they sell-out, whichever comes first. The Virtual tickets are available until August 25nd.




Question: I would like to cancel my registration. Can I get a refund?


Yes, email us at office@hgs.org to cancel your registration. Refunds are available until August 15th.




Question: When is the deadline to submit my resume/abstract?


All documents must be submitted by August 22nd.





Exhibition

Question: Where and when will the exhibition take place?


The exhibition will take place at TGS headquarters in the TGS Bistro on Monday, September 13th.




Question: Where and when will the interviews take place?


In-person interviews will take place at TGS headquarters. Some companies may offer virtual interviews, which will take place on their preferred platform. In-person interviews will take place on September 13-14th. Virtual interviews may take place on other days.




Question: I heard there will be sessions and sub-sessions. Can you explain that in more detail?


In order to control for crowding, the students can choose whether to attend the morning exhibition session (8 am to 12 pm) or the afternoon exhibition session (1 pm to 5 pm). Within each session, the students will be split into sub-sessions of approximately 25-30 students each. Each sub-session will last about 2 hours, with 1 hour overlap with the prior or subsequent session. Please review the schedule on the 'Event Details' tab for more info.




Question: How will I know which sub-session I am in?


The Student Expo committee will email you 2 weeks ahead of the event to inform you which sub-session you are in. Please review the schedule on the 'Event Details' tab for more info.




Question: How much time will I have to spend with recruiters?


Each sub-session will last for at least 2 hours.




Question: When should I arrive for my sub-session?


Plan to arrive 15-30 minutes early, so that you can be checked-in and directed to the proper area.




Question: Will there be a poster session?


Yes, the poster session will take place as pre-recorded research presentations on the Student Expo’s private LinkedIn group page.





LinkedIn Video Submission

Question: What is the deadline to post videos?


August 29, 2021




Question: When will results of the Poster and Elevator speeches be announced?


September 13, 2021 during the icebreaker.




Question: Can I delete my video if I need to?


Yes. You may delete your video at any time.




Question: Do I have to upload a poster and a video?


No. You may upload one or the other.




Question: How long can my videos be? Is there a grace period allotted?


Elevator Pitches have a 2-minute time limit, while Poster presentations have a 5-minute time limit. More tips can be found in the ‘Description’ of the group.




Question: What platform can I use to create my video for submission?


Common platforms include Youtube, Zoom, and Microsoft Teams, but any may be used.




Question: Can I add stickers to my video?


Yes, with restrictions. You may include a sticker with your name and/or university. The goal is that your video appears as professional as possible.




Question: Can I present my poster as PowerPoint slides?


Yes.




Question: How many slides can I use to present my research?


5, however a sixth slide may be used for references. More tips can be found in the ‘Description’ of the LinkedIn group.




Question: Do I have to mention what field that I’m applying for?


No. This expo is targeted towards geoscience students.




Question: Where and how do I upload my videos?


You post it to the LinkedIn group. An instructional video has been added in the LinkedIn group page to assist you on how to upload it to the group page. More tips can be found in the ‘Description’ of the group.




Question: Will posters be shared outside of this group? My data has proprietary restrictions.


There is no guarantee that any information published on a public platform will remain secure. We recommend that all presentations adhere to, copyright laws (with appropriate referencing) and any data privacy agreements that you may have executed. If there are data that you cannot show, i.e. seismic data, you may be able to show a sketch/illustration that would give viewers an idea of your interpretations and results.




Question: Does my work need to be published to submit a poster presentation?


No.




Question: How do I join the LinkedIn group to submit my videos?


Navigate to https://www.linkedin.com/groups/12461340/ or search 'Houston Geological Society Student Expo Group'. Click the button that asks for permission to join the group.





Virtual Events

Question: What are the seminars?


The speakers are still to be determined. Last year speakers gave talks on various career paths available for geoscience students. Talks will take place every hour from 9 am to noon and from 1 pm to 4pm. The seminars will take place on Zoom.




Question: How will I connect to the virtual event?


Connection details will be sent out to all registrants a week prior to the event.